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PP-CS HR Disciplinary Guidelines
All employees are expected to meet performance standards and behave appropriately in the workplace. Disciplinary or corrective action is a process of communicating with the employee to improve unacceptable behavior or performance. You may take disciplinary action when other methods such as coaching and performance appraisal have not been successful. In cases of serious misconduct, you may choose to proceed straight to disciplinary action. Reviewing the Seven Tests of Just Cause before taking disciplinary action will help you determine whether discipline is the best approach to problem-solving in a particular situation.
See attached Resource Guide to Managing Human Resources, Chapter 22 entitled Taking Disciplinary Action, a resource for managers and supervisors at Berkeley.
Resource Guide to Managers.pdf
Attached below are sample memo and letters for your use.
| 1. Verbal Coaching/Counseling |
The number of verbals vary depending on situation with 1-3 being the most common. Make a record of discussion and date it. Store in Supervisor’s Desk File. |
| 2. Verbal Warning |
Prepare for discussion using the attached format. Document should be signed by Supervisor, discussed with Employee and retained in the Supervisor’s Desk File. No copy given to employee.
Verbal Warning.pdf |
| 3. Letter of Warning |
Prepare for discussion using attached format. Signed by Supervisor and a copy given to employee with proof of service.
Letter of Warning.pdf |
| 4. Suspension without Pay |
Prepare for discussion using attached format. Letter should contain a summary of all corrective action taken leading to Suspension. Signed by Supervisor and a copy given or mailed to employee with proof of service.
Suspension without Pay.pdf |
| 5. Final Letter of Warning |
Contains a summary of all corrective action taken leading to Final Warning. Signed by Supervisor and a copy given or mailed to employee with proof of service. Must explain that next occurrence will result in termination.
Final Letter of Warning.pdf |
| 6. Letter of Intent to Dismiss |
Summary of all former corrective action leading up to intent. Signed by management, given to employee with proof of service.
Letter of Intent to Dismiss.pdf |
| 7. Letter of Dismissal |
States reasons leading up to dismissal, Skelly Officer for appeal rights, if applicable. Final Pay and benefits information. Signed by management, mailed to employee with proof of service.
Letter of Dismissal.pdf |
| 8. Skelly Letter |
Sample Skelly Letter
Skelly Letter.pdf |
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